Profitable projects. Stress-free.
Start projects that are on track from the outset. Plan, budget, and orchestrate your projects like an expert.
Monitor task progress and third-party costs, all fully integrated into your business platform.
Create successful projects from the start.
The start of a project often determines whether the project will be successful. Describe the characteristics, challenges and goals of your project. Assemble your team and plan all tasks in Kanban boards and project plans. Assign tasks to your team and monitor progress. Thanks to task packages, checklists and templates, you can set up your project in just a few minutes.
Everything for fast project progress.
Organize projects with project phases and tasks. Delegate tasks to project team members and monitor the status in Kanban boards. Your team records working times for the various phases and tasks, which are clearly summarized in the project.
Improve the profitability of your projects.
Assign time and cost budgets to your projects. These budgets can be broken down into individual project phases and tasks. This means that every project team member knows how much time is available for the work. If you generate projects from quotations, time and cost budgets are adopted. Then you can just set milestones and targets - off you go!
Make the right use of your capacities.
One of the biggest challenges in service companies is the optimal deployment of the team. With resource planning from Exxas, you can integrate your team's personal calendars and work with real-time data from Microsoft 365.
Collaborate interactively.
Work even more closely with your customers and partners on joint projects. Give guests limited access to your projects so that they have access to progress, achievements and documents. Share content and comment on results.
Minimizes
Chaos.
Maximizes Project Completion.
More features
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Project portfolio
In the overview of your projects, you can see at a glance which projects are running well. A traffic light system shows you whether the projects are on budget and on schedule.
Task packages
With ready-made task packages, you can set up new projects in no time at all. These task packages are ideal for adhering to certain project processes or standards.
E-mail communikcation
Integrate your emails into your projects. You and your project team can view all communication during the course of the project. Thanks to the add-in for Microsoft Outlook, the integration in Microsoft 365 and the e-mail tools in Exxas, no message is lost.
Third-party costs and purchase
Link supplier invoices to projects. Record services from third parties for onward invoicing on an ongoing basis. You can easily monitor your project budgets and keep an eye on all cost details.
Hourly credits and rolling budgets
Agencies, trustees, IT and other B2B service providers in particular work with their clients on the basis of monthly or annual budgets. These budgets can consist of recurring hours or amounts. Rolling budgets and hourly credits can be easily managed and billed with Exxas.
Billing
Invoice projects according to your offer. Thanks to advance payments, invoices on account and partial invoices and detailed final invoices, you are flexible in terms of payment modalities.
All features at a glance
Project management
Plan and organise your projects in a short space of time. In the project overview, you can see at a glance what the status of the project is, whether the budget is being adhered to or which employee still has capacity for another project.
Project management
Plan and organise your projects in a short space of time. In the project overview, you can see at a glance what the status of the project is, whether the budget is being adhered to or which employee still has capacity for another project.
Project plans with Gantt chart
Set out your tasks and milestones clearly in the project plan. Use drag-and-drop to organise and schedule your projects in a short space of time.
Project plans with Gantt chart
Set out your tasks and milestones clearly in the project plan. Use drag-and-drop to organise and schedule your projects in a short space of time.
Manage and delegate tasks
Create tasks for your projects, assign them to individual people and track their status. Comments, working hours, files and deadlines are stored directly on the task. This means you always have an overview of the progress of the project.
Manage and delegate tasks
Create tasks for your projects, assign them to individual people and track their status. Comments, working hours, files and deadlines are stored directly on the task. This means you always have an overview of the progress of the project.
Kanban Boards
Manage tasks visually with Kanban boards. Use columns for different work phases, assign tasks and move them according to progress. Create centralised status types that you can activate in projects.
Kanban Boards
Manage tasks visually with Kanban boards. Use columns for different work phases, assign tasks and move them according to progress. Create centralised status types that you can activate in projects.
Project phases and sub-projects
Create sub-projects or project phases in a main project. Track the progress of the individual sub-projects to ensure that the overall project is on track.
Project phases and sub-projects
Create sub-projects or project phases in a main project. Track the progress of the individual sub-projects to ensure that the overall project is on track.
Project automation
Create automations for your projects, for example to speed up project start and implementation. You can have task packages and workflows executed automatically when a new project is opened. Or inform customers regularly and automatically about the progress of a project.
Project automation
Create automations for your projects, for example to speed up project start and implementation. You can have task packages and workflows executed automatically when a new project is opened. Or inform customers regularly and automatically about the progress of a project.
E-mail communication
Send emails to your customers from projects or linked via the Outlook add-in. All emails are automatically saved in the project. You can automatically assign incoming emails via mail automation or link them to the project via the Outlook add-in. This means you have all project communication in one place.
E-mail communication
Send emails to your customers from projects or linked via the Outlook add-in. All emails are automatically saved in the project. You can automatically assign incoming emails via mail automation or link them to the project via the Outlook add-in. This means you have all project communication in one place.
Record working time, expenses and materials
Record the hours worked, parking fees and material expenses directly on your customer projects. Predefined articles, different hourly rates and templates make cost recording very easy.
Record working time, expenses and materials
Record the hours worked, parking fees and material expenses directly on your customer projects. Predefined articles, different hourly rates and templates make cost recording very easy.
Simple and complex hourly rates
Have you agreed individual hourly rates with the customer for a project? No problem. You can enter the agreed hourly rates for each employee and service type in the project.
Simple and complex hourly rates
Have you agreed individual hourly rates with the customer for a project? No problem. You can enter the agreed hourly rates for each employee and service type in the project.
Third-party costs and purchasing
Link supplier invoices to projects, record material costs and other expenses directly on the projects - and never forget to invoice anything again. Keep an eye on the project budget at all times and calculate your profit with intelligent post-calculation.
Third-party costs and purchasing
Link supplier invoices to projects, record material costs and other expenses directly on the projects - and never forget to invoice anything again. Keep an eye on the project budget at all times and calculate your profit with intelligent post-calculation.
Cost and time budgets
Cost and time budgets can be stored for project items. With just a few clicks, you can check which work took more or less time than budgeted. Your project team can also see how much time has been budgeted for tasks or project phases.
Cost and time budgets
Cost and time budgets can be stored for project items. With just a few clicks, you can check which work took more or less time than budgeted. Your project team can also see how much time has been budgeted for tasks or project phases.
Settle projects
You can create invoices on account, partial invoices and final invoices for your projects. In the final invoice, the customer is charged the total amount with the services already invoiced.
Settle projects
You can create invoices on account, partial invoices and final invoices for your projects. In the final invoice, the customer is charged the total amount with the services already invoiced.
Hourly credits and rolling budgets
Do you work with your customers on the basis of one-off or ongoing credit hours? In projects, you can credit hours regularly and automatically. You can provide your customers with detailed invoices with just a few clicks.
Hourly credits and rolling budgets
Do you work with your customers on the basis of one-off or ongoing credit hours? In projects, you can credit hours regularly and automatically. You can provide your customers with detailed invoices with just a few clicks.
Resource planning
Ensure better distribution of assignments and easy time tracking. The deep integration with Microsoft 365 allows you to use your team's calendar data to provide detailed resource planning in Exxas. Quickly find free capacity for new jobs in the planning view.
Resource planning
Ensure better distribution of assignments and easy time tracking. The deep integration with Microsoft 365 allows you to use your team's calendar data to provide detailed resource planning in Exxas. Quickly find free capacity for new jobs in the planning view.
Targets, budgets and milestones
In project planning, you can enter milestones at which important tasks must be completed. Budgets can be stored for the respective tasks as well as for the entire project. This allows you to keep costs under control at all times.
Targets, budgets and milestones
In project planning, you can enter milestones at which important tasks must be completed. Budgets can be stored for the respective tasks as well as for the entire project. This allows you to keep costs under control at all times.
Task packages and checklists
You can compile your proven processes and best practices in task packages. Add these task packages to new projects. Distribute the tasks and ensure recurring successful projects.
Task packages and checklists
You can compile your proven processes and best practices in task packages. Add these task packages to new projects. Distribute the tasks and ensure recurring successful projects.
Customised fields and columns
Do you need additional information in a project? Create additional fields for projects such as selection fields, descriptions, options and much more. The fields can also be defined as mandatory fields and displayed as columns in the overviews.
Customised fields and columns
Do you need additional information in a project? Create additional fields for projects such as selection fields, descriptions, options and much more. The fields can also be defined as mandatory fields and displayed as columns in the overviews.
Project monitoring
In the project overview, you can see the status of your projects, how many services and costs have been incurred, whether the projects are within budget and whether they are still on schedule.
Project monitoring
In the project overview, you can see the status of your projects, how many services and costs have been incurred, whether the projects are within budget and whether they are still on schedule.
Status, categories and prioritisation
To give you a better overview of the progress of your projects, you can set status types and categories. Prioritise projects with colours or individual additional fields. You can also create meaningful traffic light systems for your projects.
Status, categories and prioritisation
To give you a better overview of the progress of your projects, you can set status types and categories. Prioritise projects with colours or individual additional fields. You can also create meaningful traffic light systems for your projects.
Customer installations and documentation
A lot is developed and built up in projects. Save concepts, instructions, drafts and documentation in your projects or customer systems. The customer systems are particularly suitable for data and information that is also valuable in customer support.
Customer installations and documentation
A lot is developed and built up in projects. Save concepts, instructions, drafts and documentation in your projects or customer systems. The customer systems are particularly suitable for data and information that is also valuable in customer support.
E-mail templates and inserts
Make it easier for your team to send emails by providing them with templates for projects. For example, send your new customers a comprehensive email at the start of the project - including data sheets, best practices and checklists. Or thank them comprehensively at the end of the project with clear documentation.
E-mail templates and inserts
Make it easier for your team to send emails by providing them with templates for projects. For example, send your new customers a comprehensive email at the start of the project - including data sheets, best practices and checklists. Or thank them comprehensively at the end of the project with clear documentation.
Knowledge database
Over time, you have acquired comprehensive knowledge about your products, services and successful project implementation. Store and share this knowledge in Exxas. Create project processes with flow charts, describe individual process steps - and ensure that new project team members are quickly introduced.
Knowledge database
Over time, you have acquired comprehensive knowledge about your products, services and successful project implementation. Store and share this knowledge in Exxas. Create project processes with flow charts, describe individual process steps - and ensure that new project team members are quickly introduced.
Scheduling and calendar integration
Thanks to the integration with Microsoft 365 and Outlook, you can also access your diary in Exxas. Organise appointments and time slots for your project team and pay attention to the Outlook appointments that have already been entered.
Scheduling and calendar integration
Thanks to the integration with Microsoft 365 and Outlook, you can also access your diary in Exxas. Organise appointments and time slots for your project team and pay attention to the Outlook appointments that have already been entered.
Configurable, graphical dashboards
Customise your own personal dashboard. Organise and scale the diagrams flexibly using drag & drop. Select the chart type, define values for the axes, set filters or group data. This allows you to track the progress of an entire project portfolio.
Configurable, graphical dashboards
Customise your own personal dashboard. Organise and scale the diagrams flexibly using drag & drop. Select the chart type, define values for the axes, set filters or group data. This allows you to track the progress of an entire project portfolio.
Analyses
Numerous ready-made analyses make it easier for you to manage your projects as well as your services and costs for projects. Use analyses based on PDF or export the data as CSV in Excel. With the Excel add-in from Exxas, you can easily create your own analyses and access live data from Exxas.
Analyses
Numerous ready-made analyses make it easier for you to manage your projects as well as your services and costs for projects. Use analyses based on PDF or export the data as CSV in Excel. With the Excel add-in from Exxas, you can easily create your own analyses and access live data from Exxas.
