With Exxas, you can record and manage all your products and services in one place. Whether physical items, digital services or hourly rates for services; all information is available centrally and can be added to quotations, orders, subscriptions or projects.

Enter the article data for your products and services in any language. Store the preferred language for your customers so that quotations, delivery notes and invoices are automatically generated in the correct language.

Organise your products and services into groups and categories. Define category managers to define responsibilities in product management. Your team can find and select the desired items as easily as in a well-organised online shop.

Manage your articles in any currency. Have your purchase and sales prices automatically calculated in different currencies. If your key currency is the euro or the Swiss franc, you can automatically synchronise the exchange rates with the central or national bank.

Maintain comprehensive product and service data. Add documents, images, checklists and customised additional fields. Link your products with knowledge articles so that suitable help is displayed immediately in the service. This means that every team member can access extensive product knowledge at any time.

With freely definable additional fields, you can enter exactly the information you need for your products and services. Select selection fields, option and checkboxes, multi-line text fields and much more for your customised additional information. This information can also be displayed in item overviews or in the item mask for quotations and invoices. This additional information can also be printed on the PDF templates for your customers.

Provide services with firmly defined time budgets in your service catalogue. This means that your field service staff and technicians can simply select the services provided. You can even compile individual service catalogues for each customer using the price lists.

Make upselling smart - without making your prices look overpriced. Mark individual items in your offer as optional. The price of these products or services is not included in the total. If your customer decides in favour of the optional services, you can activate these products or services when creating the order.

Combine your products and services into item packages. With just a few clicks, you can put together comprehensive offers. Create standardised offers, projects and invoices by simply changing the quantity and prices. This allows every sales department to calculate comprehensive projects in the same way.

Enter graduated prices for your items so that the price for 100 units is lower. The quantity units can be finely categorised into pieces, packages, pallets, etc. You can use price lists to define individual prices for customer groups or individual customers. This allows you to implement special prices for certain purchase quantities, permanently agreed customer prices or seasonal promotions. Several price lists with different priorities can be stored for each customer. Last but not least, you can also agree individual discounts with customers or define them for each order.

You can have your sales prices calculated automatically based on the purchase price. You can customise the price calculations for quotations, invoices, etc. Thanks to the price and margin calculation, you can see how high your profit is for each quotation or order.

‍

You can define a cost centre, expense and revenue account for each item. When the invoice is posted, the items are posted to the income accounts. And to the expense accounts when purchasing.

Adjustments during the year, such as upgrades and downgrades, can be implemented in the subscriptions using the "Plan adjustment" function. Items can be increased, reduced or completely removed on a specific date. Thanks to the difference calculation, the period until the next subscription invoice is calculated automatically. There is no need to calculate differences manually. In addition, subscriptions can be started with a later start date, paused for a certain period or cancelled on a specific date. Cancellation periods are taken into account.

Business models with subscriptions work best when the subscriptions are standardised. Create templates for your subscriptions with defined products, services, terms, prices and billing cycles. This allows you to create new subscriptions for customers extremely quickly and without errors.

With subscriptions, future revenue can be calculated very precisely. You can track the growth of your subscriptions and display revenue forecasts in the dashboards. There is no better liquidity and budget planning. In addition, you can automatically store performance periods when booking annual subscriptions. Thanks to automatic accruals and deferrals, income is deferred via the assets or liabilities in transit - and the income is distributed over the months.

Link service orders, tickets, subscriptions, sales opportunities etc. with customer systems. This creates a very detailed service history. Your sales and customer service team can quickly gain an overview of the customer environment.

For articles, you can define whether a customer creation should be created automatically. If you activate this function, the selected asset category is created when the item is delivered or invoiced.

Give your customers access to the systems you supply via your customer portal. If you activate the customer systems in your Exxas customer portal, your customers not only have an overview of your systems, but also of their service history. This creates customer loyalty, because your customers can keep an eye on everything at all times. ‍

Your items can be supplemented with matching accessories. Your users can display and select the right accessories for an item in quotations and orders with just one click. You can also store follow-up articles simply and easily.

With article sets, you can combine individual articles into a set. This simplifies quotation and order processing and enables the sale of product or service packages. Prices are calculated based on the individual items or fixed for the entire set.

Serial numbers make individual items clearly identifiable. Keep serial numbers in stock and select them from your inventory when clearing. Automatically post the SN items to the customer systems to be prepared for service and warranty cases.

Batch management is available for foodstuffs or perishable goods in general. This allows you to define batches at goods receipt and post them to stock. When goods are issued or delivered, you select a batch and the number of items removed. This ensures traceability. If a recall is necessary, you can inform your customers quickly.

Partial deliveries allow you to dispatch and invoice immediately available items. Collective deliveries allow you to combine several orders and save on logistics costs. Several orders and deliveries can also be summarised in collective invoices.

Automatic order proposals can be generated on the basis of minimum, ideal or maximum stock levels. These order proposals can be used to create purchase orders with your suppliers.

Create and manage an unlimited number of storage locations and bins. Whether it's your own warehouse, external logistics locations, consignment warehouses or storage racks in sales areas; storage, relocation and retrieval is very simple.

Just like incoming and outgoing goods with the automated goods processes, manual warehouse transactions are also systematically documented. Manual putaways and stock transfers are particularly suitable for the rapid movement of goods and stock corrections.

Scan QR and barcodes at goods receipt to assign items to storage bins. Print barcodes on products and delivery notes yourself so that your customers can continue to use them.

Forward checked orders to your logistics department. All details such as article, storage location and availability, delivery and packaging specifications are immediately available for the set-up.