Self-service for your employees
A new address, a vacation request, or an expense report no longer needs to go through multiple steps before reaching HR. Employees can manage their own personal information and enter absences and expenses themselves. This information is brought together in the employee account. Managers can review requests and access their team’s data. From everyday HR administration to onboarding and offboarding, self-service puts many tasks directly where they originate.
HR administration doesn’t only happen within HR. Many types of information originate directly with employees: a new address, a vacation request, an expense report, or a new document. With self-service, employees can manage many of these items themselves. Personal information, documents, and other HR information are brought together in the employee account. Managers can access their team’s data and documents and, for example, review and approve requests.
Manage personal information yourself
A new address or phone number no longer needs to be reported to HR by email. Employees can keep their own profiles up to date. The employee account also stores information related to the employment relationship. Employment contracts, personnel and payroll data, insurance cases, bonus programs, and performance reviews are all stored centrally. This keeps information up to date and makes it available to the people who need it.
HR teams create new documents on an ongoing basis. Employment contracts are prepared, reference letters are issued, and forms are needed for onboarding and offboarding. Exxas provides customizable document templates for these purposes. Employment contracts, reference letters, and registration forms can be created based on these templates. Documents are linked directly to the employee account. Instead of searching through different storage locations and folders, documents are available in the same place as all other information about the employee.
Enter absences, expenses, and requests
Employees can request vacation, compensatory time off, or sick leave directly in Exxas. The duration is calculated based on scheduled working hours and holidays. The absence is then reflected in time tracking and the calendar. Vacation balances are updated automatically. Managers can see their team’s requests in the integrated planning view and review and approve them.
The process works similarly for expenses. Employees enter their expenses through their profile. Expenses are grouped into requests and can be approved by managers for reimbursement.
Managers and team leaders need access to information about their teams. They review absences, process requests, and access documents or personnel data when needed. In Exxas, all this information is available in one place. Requests can be reviewed and processed without additional back-and-forth with HR. This gives HR managers a clear overview of employees and their personnel information.
Organize onboarding and offboarding
Onboarding and offboarding involve many individual tasks. Access needs to be set up, information provided, and documents created. With onboarding and offboarding task packages, recurring tasks can be defined and assigned to the people responsible for them.
A digital employee handbook and knowledge base are also available. These can be used to provide, for example, employee and expense policies, decision-making authority, and instructions. When they join the company, new employees can use these resources to get familiar with all the information they need at their workplace.
